Job Description

Job Description

Job Description

We're seeking a friendly and meticulously organized Administrative Assistant to be the heart of our Vanguard General Contracting team! If you're a natural problem-solver who loves creating a  smooth-running and welcoming environment, this is the perfect opportunity. You'll be the cornerstone of our office operations, managing communications, scheduling, and  supporting our team to function at their best.

Key Responsibilities:

• Own the first impression: Greet clients and team members with a warm and helpful attitude, answering inquiries and directing them seamlessly to the right resources.
• Master the schedule: Manage calendars, meticulously coordinate appointments, and plan meetings with expert precision.
• Communicate with clarity: Prepare professional and accurate correspondence, meeting minutes, and reports that inform and align everyone involved.
• Champion organization: Maintain impeccable filing systems, both physical and digital, and suggest efficiency improvements to streamline office procedures.
• Thrive in a dynamic environment: Juggle multiple tasks, effortlessly prioritize under pressure, and always project a calm and collected presence.

Qualifications:

• Education: High school diploma/GED required; Associate's degree or administrative training strongly preferred.
• Experience: Previous experience in an administrative or customer service role, demonstrating your ability to support others effectively.
• Communication skills: Exceptional written and verbal communication skills are a must.
• Tech-savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort learning new software.
• The right mindset: Detail-oriented, proactive, and a true team player with a positive outlook.

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