Job Description

Job Description

Summary:

A privately held commercial real estate group is seeking an experienced and detail-oriented Real Estate Paralegal & Lease Administrator to support its growing operations in Pinehurst, NC. This role provides direct legal and transactional support across a diverse commercial real estate portfolio, including acquisitions, dispositions, financing, leasing, and development projects. The ideal candidate is highly organized, demonstrates sound legal judgment, and thrives in a fast-paced, team-oriented environment. While local candidates are preferred, a hybrid schedule combining remote and on-site work (two days a week) may be considered.

Key Responsibilities:

• Support all phases of commercial real estate transactions, including acquisitions, dispositions, and financings.
• Prepare and review purchase and sale agreements, leases, amendments, and other real estate–related contracts.
• Conduct due diligence, including review of title commitments, surveys, zoning reports, and environmental assessments.
• Order, review, and analyze title work, surveys, and related documents; coordinate directly with title companies and surveyors to resolve issues and obtain necessary endorsements or revisions.
• Track and manage critical dates and deadlines related to contractual obligations.
• Draft and revise lease abstracts and tenant summaries.
• Assist property management teams by reviewing documents and preparing estoppels, SNDAs, and related materials.
• Prepare and organize loan closing documents for acquisition, construction, and refinancing transactions.
• Review loan commitments and checklists, and coordinate with lenders, title companies, and opposing counsel regarding document execution and delivery.
• Prepare and maintain closing checklists, binders, and transaction summaries.
• Facilitate closing processes to ensure timely and accurate completion of all requirements.
• Maintain organized legal files, corporate records, and contract management systems.
• Provide internal support by addressing legal inquiries, assisting with document interpretation, and reviewing contract language.

Qualifications:

• Paralegal certification required.
• 3–5 years of experience in real estate law, lease administration, or a related field.
• Strong understanding of commercial/retail real estate leases and associated legal concepts.
• Exceptional attention to detail, organization, and analytical ability.
• Proficiency in Microsoft Office Suite; experience with lease management systems such as Yardi or MRI is a plus.
• Strong written and verbal communication skills.
• Ability to work independently, manage multiple priorities, and collaborate across departments.
• High level of professionalism and customer service.
• Demonstrated problem-solving skills and a proactive mindset focused on process improvement.
• Excellent time-management and multitasking skills.
• Strong organizational abilities with consistent attention to detail.
• Proficiency in Word, Excel, PowerPoint, and Outlook.
• Must maintain integrity and professionalism when interacting with colleagues, clients, vendors, and tenants.
• Ability to make sound decisions independently.
• Self-starter with the ability to take initiative and complete tasks efficiently and accurately.

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